AACP Committee Report Form

 

 

Date:                12/5/05

 

Committee:       Executive/Finance

 

Members Present:  Wes Sowers, Annelle Primm, Anita Everett, Jack Haggerty, Hunter McQuistion

 

 

 

Agenda Items:

Financial Issues

            Budget Updates

            Deerfield Proposal

            Audit/Review of Books

            Dues Increase

Nominations

Ortho Joint Membership Agreement

Membership

            Recapture Strategy

            Brochure/Registration Materials Revision

Winter Meeting

            Pittsburgh 2006

            Madison 2007

Committee Chair Vacancies

 

 

                                                                                                                                           Projected

Actions:                                                                      Person Responsible               Date of Completion

 

  1. Anita has been working with Frances to

complete the transition of some Treasury

functions to her.  A new account has been

established in Dallas that Frances will write

checks from and make deposits to it. Anita will

monitor and approve these transactions. Frances will

work with Hunter and Anita to simplify current

array of accounts.  One account will be designated

as the reserve account and we will plan for a balance

of $35,000 by early 2006.

                        Anita and Frances                                 10/5/05

 

 

  1. We will pursue an additional charitable

donation for this year to support our newsletter

and website from Janssen Pharm.                                        Frances                                                1/1/06

 

  1. Deerfield sent a proposal for restructuring of 

our contracts for LOCUS and CALOCUS

Hunter, Anita, Charley and possibly Fred will form

the negotiating team.  They will attempt to assure that

that the new contract is advantageous to the organization

and whether additional services offered to assist with

business needs are appropriately provided by

Deerfield.

                                                                              Anita, Hunter, Charley, Fred                             1/15/06

 

  1. We agreed that the dues increase should be

considered after the results of membership renewals

are available.  We can present a more coherent rationale

to members at that time, as our financial situation

should be clearer.

                                                                                                Wes                                                     4/15/06

 

 

  1. Nominations should be completed prior to

the beginning of the year.  Jackie was not present to

discuss progress to date, so we will ask her to report

on progress via email over the next two weeks.

                                    Wes and Frances                                  12/20/05

 

  1. Annelle will convene a meeting of the membership

committee to talk about a plan to call about 180 past

members who have not continued their membership.

They will also discuss a plan to revise the membership

brochure.                                                                            Annelle                                     1/20/06

Complete calls to lapsed members                          area reps                                              1/31/06

 

  1. Plans have progressed for the 2006 Winter meeting.

funding appears to be in place.  Madison has not yet

committed to the 2007 meeting.  Wes will attempt to clarify

his situation.  Jack volunteered NC as a back up if

the Madison meeting does not materialize.                          

Wes                                                     9/12/05

                                                                                   

 

Other Discussion Points:

  • Plans for the joint membership arrangement with Orthopsychiatry have been going slowly.  Ken, Hunter and Andy will try to move this forward.
  • There will be several openings for committee leadership in the coming year.  Quality, Scholarship, Clinical Services will all need new Chairs.