Executive Committee Meeting
Present: Wes, Jack, Annelle, Hunter,
Agenda Items:
$ Bylaws revision
$ AACAP Position Statement
$ EBP Document
$
$ AAEP Proposal
$
$ Winter Meetings
$ Finance Update
$ Elections
$ Membership
1. Bylaws revision: the revisions to the bylaws approved at the last board meeting have not yet been sent out. Wes drafted an email to notify membership and will send this out pending review and approval by executive committee. It will also be posted on the website.
PR: WES TDate:
2. The AACAP sent us a position statement they would like us to endorse. Wes will mail it to Frances who will make copies for the board meeting. Wes will put this on the agenda.
PR: WES TDate:
3. The EBP document is currently being voted upon via email, although votes are coming in slowly. If approved, we will have it available for distribution at the Spring meeting at our booth. We will spend some time at the board meeting discussing other strategies for dissemination and endorsements
PR: WES T Date: 5/20/06
4. Deerfield: Hunter briefly discussed the draft proposal submitted by Deerfield to provide assistance to the AACP in developing a business plan and organizational development. Concerns about potential conflicts of interest arose (Charley Huffine) and were discussed in the context of our long term partnership with Deerfield. We agreed to invite Rick Seager to the Exec.Committee meeting to discuss it and to provide more detail with regard to what services they could provide as part of an agreement. Wes will contact him and send a copy of the Strategic Plan.
PR: WES Tdate: 5/15/06
5. American Association of Emergency Psychiatrists’ ( AAEP) president has had contact with Hunter re: developing a collaborative relationship with the AACP. That organization has been struggling over the past several years, and they are looking for ways to reuvenate it. We agreed that this is worth exploring, and Hunter will arrange a conference call with him to be joined by Wes and Annelle. We will discuss this further at the Board meeting.
PR: Hunter Tdate: 5/5/06
6. Red Toad Road CME Proposal: Wes had a discussion with Larry Smith who is the main force behind RTR and the proposal they submitted to the AACP about the possibility of promoting their CME offerings in exchange for a some percentage of the course fee for each person referred. The possibility of creating additional content in areas related to service systems and recovery oriented services was discussed, and this too would be a possibility if there were interest in developing these modules. Wes will refer this back to the program committee for recommendations prior to entering any further negotiations.
PR: WES Tdate: 5/20/06
7. Finances: Frances provided some updated financial information and will fax copies of the budget for the YTD and the status of our accounts. We have not yet received funds from the CD and there is some ambiguity re: financing of the Homeless Book. Wes will arrange for further discussion of the budget for 2005-2006 and preparation of a budget for 2006-2007 at the Spring meeting.
PR: Wes, Anita, Frances Tdate: 5/12/06
8. Elections: Frances and Jackie discussed the recent election results. Frances will mail ballots to Jackie for confirmation and Jackie will notify both the successful and unsucessful candidates individually before notifying the board of the results. New Board members will be encouraged to attend the meeting in Toronto if they are able.
PR: Jackie Tdate: 5/5/06
9. Membership: Dues have continued to trickle in, and a new batch of spring renewals were sent out, as well as reminders for those who have not yet paid their dues from the winter notification (180). There has been no contact with Area Reps re: their progress in making calls to lapsed members in their areas. Frances will send out reminders to area reps and Annelle will attempt to contact them by phone to clarify their progress with this project. Annelle will arrange for coverage at the booth at this year’s APA meeting.
PR: Annelle, Frances Tdate: 5/12/06
Additional Discussion:
$ Jack confirmed plans to proceed with the Winter Meeting for 2007 in North Carolina. He will discuss plans for the meeting with the Board at the Spring Meeting.
$ We discussed need to clarify voting status of ex-officio Board Members and referred this to the Bylaws Committee for the coming meeting.